RR-03 RR-03-07-03 — Interchange Delivery and Receipt
This process involves the delivery and receipt of interchange cars at Bailey Yard in North Platte, NE. It ensures that inbound trains are properly received, inspected, and outbound trains are prepared for departure following all regulatory requirements.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-03-07-03 |
|---|---|
| Domain Family | OPERATIONS |
| L1 Domain | Terminal & Yard Operations |
| L2 Process Group | Interchange Delivery and Receipt |
| Trigger | Notification from Harriman Dispatching Center (HDC) indicating an inbound train with interchange cars is approaching Bailey Yard. |
| Outcome | Successful completion of the process results in the safe delivery and receipt of interchange cars, ensuring they meet all safety standards and are ready for their next leg of transportation. |
| Systems | Harriman Dispatching Center (HDC) NetControl PS Technology (PST) EHMS (Equipment Health Management System) Umler CHARM (Car Hire Accounting Rate Master) TRAIN II (Tele Rail Automated Information Network Phase 2) Interline Settlement System (ISS) |
| Regulatory Hooks | 49 CFR Part 232 GCOR (General Code of Operating Rules) |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Train Arrival Notification | Train Dispatcher | Harriman Dispatching Center (HDC) | Train arrival notification | Arrival confirmation to Yardmaster | Train arrival time within 5 minutes of scheduled arrival | Late train arrivals causing delays in yard operations | N | Y |
| 1.2 | Prepare for Arrival | Yardmaster | NetControl | Arrival confirmation | Track assignment and switch preparation | Track readiness within 3 minutes of arrival notification | Insufficient track availability | N | N |
| 1.3 | Train Reception | Switchman/Switch Foreman | PS Technology (PST) | Track assignment and switch preparation | Reception report | Train reception time within 10 minutes of arrival | Incorrect track assignment leading to delays | N | Y |
| 1.4 | Car Inspection | Car Inspector (Carman) | EHMS (Equipment Health Management System) | Reception report | Inspection report | 100% inspection coverage within 30 minutes of train reception | Defective cars not identified in time | Y | Y |
| 1.5 | Air Brake Test | Car Inspector (Carman) | Wabtrax | Inspection report | Air brake test results | 98% passing rate on air brake tests within 15 minutes of inspection | High failure rates leading to delays | Y | Y |
| 1.6 | Defect Handling | Car Inspector (Carman) | Umler | Air brake test results | Defect handling report | 95% defect resolution within 2 hours of identification | Delayed defect resolution affecting train schedules | Y | N |
| 1.7 | Train Preparation for Departure | Switchman/Switch Foreman | PS Technology (PST) | Defect handling report | Departure preparation report | Train departure readiness within 1 hour of defect resolution | Insufficient time for train reconfiguration | N | Y |
| 1.8 | Departure Notification | Train Dispatcher | Harriman Dispatching Center (HDC) | Departure preparation report | Departure confirmation to Yardmaster | Train departure time within 5 minutes of scheduled departure | Late train departures affecting subsequent operations | N | Y |
| 1.9 | Settlement Data Exchange | Trainmaster | Interline Settlement System (ISS) | Departure confirmation | Settlement data exchange report | 100% successful data exchange within 30 minutes of departure | Data exchange failures leading to billing issues | N | Y |
| 1.10 | Final Inspection and Documentation | Car Inspector (Carman) | CHARM (Car Hire Accounting Rate Master) | Settlement data exchange report | Final inspection and documentation report | 100% accurate documentation within 2 hours of departure | Inaccurate documentation leading to compliance issues | N | Y |
| 1.11 | Update Systems and Records | Trainmaster | TRAIN II (Tele Rail Automated Information Network Phase 2) | Final inspection and documentation report | Updated systems and records | 100% system updates within 4 hours of departure | Delayed system updates affecting future operations | N | Y |
| 1.12 | Process Review and Improvement | Service Design / Network Planning Analyst | NetControl (service design use) | Updated systems and records | Process review report | 90% process improvement suggestions within 1 week of completion | Lack of continuous improvement leading to inefficiencies | Y | N |
📊 KPIs & Risk Register
KPIs
Train arrival time within 5 minutes of scheduled arrival Track readiness within 3 minutes of arrival notification Train reception time within 10 minutes of arrival 100% inspection coverage within 30 minutes of train reception 98% passing rate on air brake tests within 15 minutes of inspection 95% defect resolution within 2 hours of identification Train departure readiness within 1 hour of defect resolution Train departure time within 5 minutes of scheduled departure 100% successful data exchange within 30 minutes of departure 100% accurate documentation within 2 hours of departure 100% system updates within 4 hours of departure 90% process improvement suggestions within 1 week of completion
Key Risks
Air brake test defect released to the road Incorrect track assignment leading to delays Defective cars not identified in time High failure rates leading to delays Insufficient time for train reconfiguration Late train departures affecting subsequent operations Data exchange failures leading to billing issues Inaccurate documentation leading to compliance issues Delayed system updates affecting future operations Lack of continuous improvement leading to inefficiencies
Swim Lanes
Train Dispatcher · 1.1, 1.8 Yardmaster · 1.2, 1.9 Switchman/Switch Foreman · 1.3, 1.7 Car Inspector (Carman) · 1.4, 1.5, 1.6, 1.10 Trainmaster · 1.11, 1.12