RR-08 RR-08-01-02 — Hazmat Acceptance, Documentation and Placarding

This process involves the acceptance, documentation, and placarding of hazardous materials (Hazmat) for transportation by a US Class I freight railroad. It ensures compliance with federal regulations and industry standards to safely transport hazmat across the network.

🗺 BPMN Process Flow

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📋 Process Attributes

Process ID	RR-08-01-02
Domain Family	CORPORATE
L1 Domain	Hazardous Materials & Environmental
L2 Process Group	Hazmat Acceptance, Documentation and Placarding
Trigger	Receipt of a hazmat shipment at a terminal or yard
Outcome	Properly documented and placarded hazmat shipment ready for dispatch, ensuring regulatory compliance and safety
Systems	AskRail TRANSCAER SERTC NetControl I-ETMS Umler PS Technology (PST) EHMS Interline Settlement System (ISS)
Regulatory Hooks	49 CFR Part 172 AAR Circular OT-55 49 CFR Part 232 GCOR 6.28

📋 L4 Process Steps

Step	Name	Role	System	Input	Output	KPI	Pain Point / Risk	Decision?	Exception?
1.1	Initial Hazmat Shipment Review	Hazmat Compliance Officer	AskRail	Shipment manifest and hazmat classification data	Classification report	Time to classify shipment under 1 hour	Inaccurate classification leading to rework	Y	N
1.2	Documentation Preparation	Hazmat Compliance Officer	TRANSCAER	Classification report	Hazmat documentation package	Documentation completed within 2 hours	Missing or incomplete documents causing delays	N	Y
1.3	Placarding Application Review	Car Inspector (Carman)	Umler	Hazmat documentation package	Placard application status report	Placards applied correctly on first attempt	Incorrect placarding leading to rework	Y	N
1.4	Hazmat Acceptance Decision	Train Dispatcher	NetControl	Placard application status report	Acceptance decision	Decision made within 30 minutes	Incorrect acceptance leading to safety risks	Y	Y
1.5	Hazmat Shipment Routing	Service Design / Network Planning Analyst	I-ETMS	Acceptance decision	Route plan	Optimal route selected within 1 hour	Suboptimal routing leading to delays	N	Y
1.6	Hazmat Shipment Dispatch	Train Dispatcher	Harriman Dispatching Center (HDC)	Route plan	Dispatch order	Shipment dispatched within 30 minutes of acceptance	Delayed dispatch causing customer dissatisfaction	N	Y
1.7	Hazmat Shipment Monitoring	Control Operator	Wabtrax	Dispatch order	Monitoring report	Continuous monitoring with no critical issues detected	Undetected issues leading to safety risks	Y	N
1.8	Hazmat Shipment Arrival Notification	Yardmaster	NetControl	Monitoring report	Arrival notification	Notification sent within 5 minutes of arrival	Delayed notifications causing operational disruptions	N	Y
1.9	Hazmat Shipment Unloading	Switchman/Switch Foreman	PS Technology (PST)	Arrival notification	Unloading report	Unloading completed within 2 hours of arrival	Inefficient unloading causing delays	Y	N
1.10	Hazmat Shipment Final Inspection	Car Inspector (Carman)	EHMS	Unloading report	Final inspection report	Inspection completed within 30 minutes of unloading	Undetected issues leading to safety risks	Y	Y
1.11	Hazmat Shipment Settlement	VP Network Planning & Operations	Interline Settlement System (ISS)	Final inspection report	Settlement agreement	Settlement finalized within 1 hour of inspection	Delayed settlements causing financial issues	N	Y
1.12	Hazmat Shipment Closure	Emergency Response Coordinator	TRANSCAER	Settlement agreement	Closure report	Closure completed within 30 minutes of settlement	Incomplete closure leading to regulatory issues	N	Y

📊 KPIs & Risk Register

KPIs

Time to classify shipment under 1 hour Documentation completed within 2 hours Placards applied correctly on first attempt Decision made within 30 minutes Optimal route selected within 1 hour Shipment dispatched within 30 minutes of acceptance Continuous monitoring with no critical issues detected Notification sent within 5 minutes of arrival Unloading completed within 2 hours of arrival Inspection completed within 30 minutes of unloading Settlement finalized within 1 hour of inspection Closure completed within 30 minutes of settlement

Key Risks

Incorrect classification leading to rework Missing or incomplete documents causing delays Incorrect placarding leading to safety risks Incorrect acceptance leading to safety risks Suboptimal routing leading to delays Delayed dispatch causing customer dissatisfaction Undetected issues leading to safety risks Delayed notifications causing operational disruptions Inefficient unloading causing delays Undetected issues leading to safety risks Delayed settlements causing financial issues Incomplete closure leading to regulatory issues

Swim Lanes

Hazmat Compliance Officer · 1.1, 1.2 Car Inspector (Carman) · 1.3, 1.10 Train Dispatcher · 1.4, 1.6 Service Design / Network Planning Analyst · 1.5 Control Operator · 1.7 Yardmaster · 1.8 Switchman/Switch Foreman · 1.9 VP Network Planning & Operations · 1.11 Emergency Response Coordinator · 1.12

Independently compiled from public sources. Not affiliated with, sponsored by, or endorsed by Union Pacific or any other railroad. Illustrative of US Class I practice; every system, regulation, role and metric named here traces to a sourced entry in registries/.