RR-07 RR-07-03-02 — Drug and Alcohol Program
This process outlines the procedures for conducting drug and alcohol testing on railroad employees to ensure compliance with federal regulations and maintain safety standards.
🗺 BPMN Process Flow
Click diagram to zoom & pan • Scroll to zoom • Drag to pan • Download SVG
📋 Process Attributes
| Process ID | RR-07-03-02 |
|---|---|
| Domain Family | CORPORATE |
| L1 Domain | Safety & Regulatory Compliance |
| L2 Process Group | Drug and Alcohol Program |
| Trigger | Scheduled random drug tests or post-incident drug tests as mandated by 49 CFR Part 219 |
| Outcome | Successful completion ensures all required drug and alcohol tests are conducted, results are accurately recorded, and appropriate actions are taken based on the test outcomes. |
| Systems | GCOR C3RS NetControl I-ETMS Umler PS Technology |
| Regulatory Hooks | 49 CFR Part 219 GCOR |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Schedule Random Drug Tests | Chief Safety Officer / VP Safety | GCOR | Employee roster, drug testing schedule | Scheduled test notifications | Number of tests scheduled per month | Ensuring compliance with random selection criteria | N | Y |
| 1.2 | Notify Employees of Scheduled Tests | Rules Officer | NetControl | Scheduled test notifications | Acknowledged receipt of notification | Response time to notification | Handling employee absences or refusals | N | Y |
| 1.3 | Conduct Pre-Test Interview | Rules Instructor | C3RS | Employee information, test instructions | Pre-test interview record | Number of successful pre-tests conducted | Handling employee refusals or denials | N | Y |
| 1.4 | Collect Sample and Conduct Test | Car Inspector (Carman) | PS Technology | Employee sample, testing equipment | Test results | Accuracy of test results | Handling contaminated samples or technical issues | Y | Y |
| 1.5 | Record Test Results | Chief Dispatcher | EHMS | Test results, employee information | Updated employee record | Time to record test results | Ensuring data integrity and confidentiality | N | Y |
| 1.6 | Review Test Results | VP Network Planning & Operations | Umler | Test results, employee records | Action plan | Time to review test results | Handling positive tests and ensuring compliance with 49 CFR Part 219 | Y | Y |
| 1.7 | Implement Action Plan | Train Dispatcher | NetControl | Action plan, employee information | Updated employee status | Time to implement action plan | Handling disciplinary actions and ensuring compliance with 49 CFR Part 217 | N | Y |
| 1.8 | Notify Employee of Test Results | Control Operator | I-ETMS | Test results, employee information | Notification receipt | Response time to notification | Handling employee inquiries and concerns | N | Y |
| 1.9 | Report Test Results to Regulatory Bodies | Chief Safety Officer / VP Safety | GCOR | Test results, regulatory requirements | Regulatory report | Time to submit reports | Ensuring timely and accurate reporting | N | Y |
| 1.10 | Review and Update Policies | Service Design / Network Planning Analyst | TRAIN II | Test results, policy documents | Updated policies | Number of policy updates per year | Balancing safety requirements with operational efficiency | Y | Y |
| 1.11 | Monitor and Audit Compliance | Rules Officer | C3RS | Test results, compliance logs | Compliance audit report | Number of audits per year | Ensuring continuous improvement and adherence to regulations | N | Y |
| 1.12 | Review and Adjust Training Programs | Rules Instructor | PS Technology | Test results, training materials | Updated training programs | Number of training sessions per year | Aligning training content with evolving regulatory requirements | Y | Y |
📊 KPIs & Risk Register
KPIs
Number of tests scheduled per month Response time to notification Accuracy of test results Time to record test results Time to review test results Time to implement action plan Number of policy updates per year Number of audits per year Number of training sessions per year
Key Risks
Non-compliance with drug testing regulations Positive tests leading to operational disruptions Data breaches or security issues in test records Inaccurate test results affecting employee safety and operations Resistance from employees to random testing programs
Swim Lanes
Chief Safety Officer / VP Safety · 1.1, 1.9 Rules Officer · 1.2, 1.8, 1.11 Rules Instructor · 1.3, 1.10, 1.12 Car Inspector (Carman) · 1.4 Chief Dispatcher · 1.5 VP Network Planning & Operations · 1.6 Train Dispatcher · 1.7 Control Operator · 1.8