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RR-14 RR-14-01-02 — Safety-Sensitive Hiring and Screening

This process outlines the safety-sensitive hiring and screening procedures for new employees in a US Class I freight railroad, focusing on ensuring compliance with regulatory requirements and maintaining operational safety.

🗺 BPMN Process Flow
RR-14-01-02 BPMN Diagram

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📋 Process Attributes
Process IDRR-14-01-02
Domain FamilyCORPORATE
L1 DomainHR, Labor Relations & Training
L2 Process GroupSafety-Sensitive Hiring and Screening
TriggerInitiation of a new hire application by an individual interested in joining the railroad's workforce.
OutcomeSuccessful completion produces a fully vetted and qualified new employee ready to perform safety-sensitive roles within the railroad operations.
SystemsNetControl TRAIN II EHMS
Regulatory Hooks49 CFR Part 217 49 CFR Part 220 49 CFR Part 232 GCOR
📋 L4 Process Steps
StepNameRoleSystem InputOutputKPIPain Point / Risk Decision?Exception?
1.1 Initial Application Review Labor Relations Officer NetControl New hire application form Application review report Application processing time under 5 business days Handling a high volume of applications efficiently Y N
1.2 Background Check Initiation Labor Relations Officer NetControl Application review report Background check request Background check initiation within 3 business days of application approval Delays in background check processing N Y
1.3 Drug and Alcohol Screening Labor Relations Officer NetControl Background check results Drug and alcohol screening report Screening completion within 2 business days of background check approval Ensuring accurate and timely drug testing Y N
1.4 Medical Evaluation Labor Relations Officer EHMS Drug and alcohol screening report Medical evaluation results Medical evaluation completion within 10 business days of drug testing approval Coordinating with healthcare providers for timely evaluations Y N
1.5 Safety Training Assessment Training Instructor (TE&Y / mobile classroom) TRAIN II Medical evaluation results Safety training assessment report Training completion rate above 90% Maintaining high training standards and attendance N Y
1.6 Final Interview Labor Relations Officer NetControl Safety training assessment report Interview summary Interview completion within 5 business days of training approval Conducting effective and consistent interviews Y N
1.7 Hiring Decision Labor Relations Officer NetControl Interview summary Hiring decision letter Hiring ratio above 80% Balancing hiring needs with regulatory requirements Y N
1.8 Orientation and Onboarding Training Instructor (TE&Y / mobile classroom) TRAIN II Hiring decision letter Onboarding completion certificate Onboarding completion rate above 95% Providing comprehensive and engaging onboarding experiences N Y
1.9 Performance Evaluation Training Instructor (TE&Y / mobile classroom) TRAIN II Onboarding completion certificate Performance evaluation report First performance review within 3 months of hiring Consistently evaluating new hires' performance Y N
1.10 Continuous Training and Development Training Instructor (TE&Y / mobile classroom) TRAIN II Performance evaluation report Training plan for continuous improvement Annual training hours per employee above 20 Sustaining ongoing professional development N Y
1.11 Safety Audit Review Labor Relations Officer NetControl Training plan for continuous improvement Safety audit review report Safety audit completion rate above 90% Conducting thorough and regular safety audits Y N
1.12 Final Approval and Onboarding Labor Relations Officer NetControl Safety audit review report Final approval letter for onboarding Onboarding completion rate above 98% Ensuring all regulatory and safety requirements are met Y N
📊 KPIs & Risk Register

KPIs

Application processing time under 5 business days Background check initiation within 3 business days of application approval Screening completion within 2 business days of background check approval Medical evaluation completion within 10 business days of drug testing approval Training completion rate above 90% Interview completion within 5 business days of training approval Hiring ratio above 80% Onboarding completion rate above 95% First performance review within 3 months of hiring Annual training hours per employee above 20 Safety audit completion rate above 90% Onboarding completion rate above 98%

Key Risks

Non-compliance with drug and alcohol screening regulations Failed medical evaluations disqualifying candidates Low performance in safety training assessments Delays in background check processing Inconsistent hiring decisions impacting workforce diversity

Swim Lanes

Labor Relations Officer · 1.1, 1.2, 1.3, 1.4, 1.6, 1.7, 1.9, 1.11, 1.12 Training Instructor (TE&Y / mobile classroom) · 1.5, 1.8, 1.10
Independently compiled from public sources. Not affiliated with, sponsored by, or endorsed by Union Pacific or any other railroad. Illustrative of US Class I practice; every system, regulation, role and metric named here traces to a sourced entry in registries/.