RR-08 RR-08-01-01 — Hazmat Acceptance, Documentation and Placarding
This process involves the acceptance, documentation, and placarding of hazardous materials (Hazmat) for shipment on a US Class I freight railroad. It ensures compliance with federal regulations and industry standards to safely transport hazmat.
🗺 BPMN Process Flow
Click diagram to zoom & pan • Scroll to zoom • Drag to pan • Download SVG
📋 Process Attributes
| Process ID | RR-08-01-01 |
|---|---|
| Domain Family | CORPORATE |
| L1 Domain | Hazardous Materials & Environmental |
| L2 Process Group | Hazmat Acceptance, Documentation and Placarding |
| Trigger | Receipt of a Hazmat shipment at a terminal or yard |
| Outcome | Properly documented and placarded Hazmat shipment ready for transportation, ensuring compliance with all relevant regulations and safety protocols. |
| Systems | AskRail TRANSCAER SERTC NetControl I-ETMS Umler |
| Regulatory Hooks | 49 CFR Part 172-174 AAR Circular OT-55 |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Initial Inspection | Car Inspector (Carman) | AskRail | Hazmat shipment manifest | Inspection report | Inspection accuracy rate > 95% | Incorrect identification of Hazmat | Y | N |
| 1.2 | Documentation Review | Hazmat Compliance Officer | TRANSCAER | Inspection report, shipment manifest | Compliance certificate | Documentation completion rate > 98% | Missing or incomplete documentation | Y | Y |
| 1.3 | Placarding Application | Car Inspector (Carman) | Umler | Compliance certificate, Hazmat placards | Placed Hazmat placards | Placarding accuracy rate > 99% | Incorrect placard application | N | Y |
| 1.4 | Hazmat Acceptance Decision | Train Dispatcher | NetControl | Compliance certificate, placarding report | Acceptance decision | Acceptance rate > 97% | Delayed acceptance due to non-compliance | Y | N |
| 1.5 | Update Hazmat Database | Hazmat Compliance Officer | TRANSCAER | Acceptance decision, shipment details | Updated Hazmat database record | Database update accuracy > 95% | Data entry errors | N | Y |
| 1.6 | Notify Emergency Response Coordinator | Emergency Response Coordinator | SERTC | Hazmat details, acceptance decision | Notification receipt | Response time < 30 minutes | Delayed notification | N | Y |
| 1.7 | Prepare for Transportation | Train Dispatcher | I-ETMS | Acceptance decision, Hazmat details | Transportation plan | Transportation readiness rate > 98% | Inefficient transportation planning | N | Y |
| 1.8 | Conduct Pre-Departure Inspection | Car Inspector (Carman) | EHMS | Transportation plan, Hazmat details | Pre-departure inspection report | Inspection accuracy rate > 95% | Undetected Hazmat issues | Y | N |
| 1.9 | Final Acceptance Check | Hazmat Compliance Officer | TRANSCAER | Pre-departure inspection report, transportation plan | Final acceptance certificate | Acceptance rate > 97% | Last-minute compliance issues | Y | N |
| 1.10 | Update Transportation Records | Train Dispatcher | NetControl | Final acceptance certificate, transportation plan | Updated transportation records | Record update accuracy > 95% | Data entry errors | N | Y |
| 1.11 | Notify Customer | Chairman, President and CEO | up.com customer portal | Final acceptance certificate, shipment details | Customer notification receipt | Notification accuracy rate > 98% | Delayed or incorrect notifications | N | Y |
| 1.12 | Close Hazmat Shipment Record | Hazmat Compliance Officer | TRANSCAER | Final acceptance certificate, transportation records | Closed Hazmat shipment record | Record closure accuracy > 95% | Incomplete or incorrect record closure | N | Y |
📊 KPIs & Risk Register
KPIs
Inspection accuracy rate > 95% Documentation completion rate > 98% Placarding accuracy rate > 99% Acceptance rate > 97% Database update accuracy > 95% Response time < 30 minutes Transportation readiness rate > 98% Record update accuracy > 95% Notification accuracy rate > 98% Record closure accuracy > 95%
Key Risks
Incorrect identification of Hazmat Missing or incomplete documentation Incorrect placard application Delayed acceptance due to non-compliance Data entry errors
Swim Lanes
Car Inspector (Carman) · 1.1, 1.3, 1.8 Hazmat Compliance Officer · 1.2, 1.5, 1.9, 1.12 Train Dispatcher · 1.4, 1.7, 1.10 Emergency Response Coordinator · 1.6 Chairman, President and CEO · 1.11