RR-13 RR-13-09-01 — Regulatory Financial Reporting
This process involves the preparation and submission of regulatory financial reports for a US Class I freight railroad, focusing on fuel surcharge calculations and revenue accounting.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-13-09-01 |
|---|---|
| Domain Family | COMMERCIAL |
| L1 Domain | Finance, Revenue Accounting & Procurement |
| L2 Process Group | Regulatory Financial Reporting |
| Trigger | Monthly end |
| Outcome | Successful completion results in accurate regulatory financial reports submitted to relevant authorities and stakeholders. |
| Systems | TRAIN II CHARM Fuel surcharge program ARC NetControl I-ETMS |
| Regulatory Hooks | 49 CFR Part 1180 GCOR |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Data Collection | Revenue Accountant | TRAIN II, CHARM | Operational data from TRAIN II, car hire rates from CHARM | Collected data report | Data completeness rate > 98% | Inaccurate or missing data entries | N | Y |
| 1.2 | Fuel Surcharge Calculation | Cost Analyst (regulatory costing) | Fuel surcharge program, ARC | Collected data report | Fuel surcharge calculation report | Calculation accuracy rate > 95% | Complexity in applying STB fuel surcharge rules | Y | N |
| 1.3 | Revenue Accounting Review | Revenue Accountant | TRAIN II, CHARM | Fuel surcharge calculation report | Reviewed revenue accounting report | Review accuracy rate > 90% | Discrepancies in revenue data | Y | Y |
| 1.4 | Regulatory Compliance Check | Cost Analyst (regulatory costing) | NetControl, I-ETMS | Reviewed revenue accounting report | Compliance check report | Compliance rate > 98% | Understanding and applying multiple regulations | Y | N |
| 1.5 | Report Preparation | Revenue Accountant | TRAIN II, CHARM | Compliance check report | Final regulatory financial report | Report preparation time < 7 days | Timely data availability | N | Y |
| 1.6 | Submission to Authorities | Chairman, President and CEO | up.com customer portal | Final regulatory financial report | Confirmation of submission | Submission accuracy rate > 95% | Technical issues with the up.com portal | N | Y |
| 1.7 | Internal Audit Review | VP Network Planning & Operations | TRAIN II, CHARM | Final regulatory financial report | Audit review report | Audit compliance rate > 98% | Complexity in audit procedures | Y | N |
| 1.8 | Stakeholder Communication | Revenue Accountant | AskRail, TRANSCAER | Audit review report | Communication plan and documentation | Stakeholder satisfaction rate > 85% | Effective communication strategies | N | Y |
| 1.9 | Documentation Update | Revenue Accountant | TRAIN II, CHARM | Audit review report | Updated documentation and records | Documentation accuracy rate > 95% | Maintaining up-to-date records | N | Y |
| 1.10 | Review and Feedback Loop | Revenue Accountant, Cost Analyst (regulatory costing) | TRAIN II, CHARM | Audit review report | Feedback document for process improvement | Process improvement suggestions rate > 80% | Identifying areas for continuous improvement | Y | N |
📊 KPIs & Risk Register
KPIs
Data completeness rate > 98% Calculation accuracy rate > 95% Review accuracy rate > 90% Compliance rate > 98% Report preparation time < 7 days Submission accuracy rate > 95% Audit compliance rate > 98% Stakeholder satisfaction rate > 85% Documentation accuracy rate > 95% Process improvement suggestions rate > 80%
Key Risks
Inaccurate or missing data entries Complexity in applying STB fuel surcharge rules Discrepancies in revenue data Understanding and applying multiple regulations Technical issues with the up.com portal
Swim Lanes
Revenue Accountant · 1.1, 1.3, 1.5, 1.8, 1.9 Cost Analyst (regulatory costing) · 1.2, 1.4, 1.7, 1.10 Chairman, President and CEO · 1.6