RR-13 RR-13-05-02 — Capital Budgeting and Project Authorization
This process involves the capital budgeting and project authorization for new rail infrastructure improvements, including track upgrades, signaling enhancements, and safety equipment installations.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-13-05-02 |
|---|---|
| Domain Family | COMMERCIAL |
| L1 Domain | Finance, Revenue Accounting & Procurement |
| L2 Process Group | Capital Budgeting and Project Authorization |
| Trigger | Initiated by a proposal from the Network Planning & Operations department identifying areas requiring investment. |
| Outcome | Successful completion results in authorized funding for the identified rail infrastructure projects. |
| Systems | NetControl I-ETMS Umler PS Technology Harriman Dispatching Center CHARM |
| Regulatory Hooks | 49 CFR Part 232 GCOR 6.28 49 CFR Part 1180 AAR Interchange Rules (Rule 88 and related) |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Proposal Review | Service Design / Network Planning Analyst | NetControl | Project proposal document | Reviewed proposal with cost estimates | Proposal review time under 30 days | Complexity of integrating multiple projects | Y | N |
| 1.2 | Revenue Impact Analysis | Revenue Accountant | TRAIN II | Reviewed proposal with cost estimates | Revenue impact analysis report | Revenue impact analysis completed within 10 days | Accurate forecasting of revenue changes | Y | Y |
| 1.3 | Cost Analysis | Cost Analyst (regulatory costing) | Umler | Revenue impact analysis report | Detailed cost analysis document | Cost analysis completed within 7 days | Inclusion of all regulatory costs | Y | N |
| 1.4 | Regulatory Compliance Check | Service Design / Network Planning Analyst | I-ETMS | Detailed cost analysis document | Compliance checklist with regulatory requirements | Regulatory compliance check completed within 5 days | Understanding and applying all relevant regulations | Y | Y |
| 1.5 | Project Authorization Request | VP Network Planning & Operations | Harriman Dispatching Center | Compliance checklist with regulatory requirements | Project authorization request submitted to senior management | Authorization request submitted within 3 days | Securing approval from multiple stakeholders | Y | N |
| 1.6 | Senior Management Review | Chairman, President and CEO | PS Technology | Project authorization request submitted to senior management | Approval or rejection letter | Review completed within 10 days | Balancing financial and operational priorities | Y | Y |
| 1.7 | Budget Allocation | VP Network Planning & Operations | NetControl | Approval or rejection letter | Budget allocation document | Budget allocated within 5 days of approval | Ensuring sufficient funds for all authorized projects | Y | N |
| 1.8 | Project Implementation Planning | Service Design / Network Planning Analyst | Umler | Budget allocation document | Implementation plan with timelines and milestones | Implementation plan completed within 7 days | Coordinating with multiple departments for implementation | Y | Y |
| 1.9 | Interline Settlement Review | Revenue Accountant | CHARM | Implementation plan with timelines and milestones | Interline settlement review report | Review completed within 5 days | Ensuring accurate interline settlements | Y | N |
| 1.10 | Final Approval and Execution | VP Network Planning & Operations | Harriman Dispatching Center | Interline settlement review report | Project execution authorization letter | Execution authorized within 3 days of final approval | Executing projects without disrupting ongoing operations | Y | Y |
| 1.11 | Project Monitoring | Service Design / Network Planning Analyst | NetControl | Project execution authorization letter | Regular project status reports | Weekly progress updates | Real-time monitoring of project progress | N | N |
| 1.12 | Post-Implementation Review | VP Network Planning & Operations | Umler | Regular project status reports | Post-implementation review report | Review completed within 30 days after project completion | Identifying areas for improvement in future projects | Y | N |
📊 KPIs & Risk Register
KPIs
Proposal review time under 30 days Revenue impact analysis completed within 10 days Cost analysis completed within 7 days Regulatory compliance check completed within 5 days Authorization request submitted within 3 days Review completed within 10 days Budget allocated within 5 days of approval Implementation plan completed within 7 days Interline settlement review completed within 5 days Execution authorized within 3 days of final approval Weekly progress updates Post-implementation review completed within 30 days after project completion
Key Risks
Inaccurate cost estimates leading to budget overruns Non-compliance with regulatory requirements resulting in fines or delays Disruption of ongoing operations during project execution Failure to meet project timelines causing missed opportunities Inadequate interline settlement arrangements affecting revenue
Swim Lanes
Service Design / Network Planning Analyst · 1.1, 1.3, 1.4, 1.8, 1.9, 1.11 Revenue Accountant · 1.2, 1.5, 1.10 Cost Analyst (regulatory costing) · 1.3 VP Network Planning & Operations · 1.5, 1.7, 1.10 Chairman, President and CEO · 1.6