RR-07 RR-07-03-01 — Drug and Alcohol Program

The Drug and Alcohol Program Process 01 ensures compliance with federal regulations by conducting mandatory drug and alcohol testing for employees involved in rail operations. This process includes pre-employment screening, random testing, post-accident testing, reasonable suspicion testing, and follow-up evaluations.

🗺 BPMN Process Flow

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📋 Process Attributes

Process ID	RR-07-03-01
Domain Family	CORPORATE
L1 Domain	Safety & Regulatory Compliance
L2 Process Group	Drug and Alcohol Program
Trigger	Employee onboarding or identification of reasonable suspicion
Outcome	Compliance with 49 CFR Part 219 and GCOR requirements for drug and alcohol testing, ensuring safe rail operations.
Systems	NetControl I-ETMS Umler PS Technology EHMS TRAIN II C3RS
Regulatory Hooks	49 CFR Part 219 GCOR

📋 L4 Process Steps

Step	Name	Role	System	Input	Output	KPI	Pain Point / Risk	Decision?	Exception?
1.1	Pre-Employment Screening	Rules Officer	GCOR	New hire application	Pre-employment drug test request	100% of new hires tested within 7 days	Delays in testing affecting employee start dates	N	Y
1.2	Random Testing	Efficiency Testing Officer	NetControl	Employee roster	Random drug test request	Random testing coverage of 5% per quarter	Logistical challenges in scheduling random tests	N	Y
1.3	Post-Accident Testing	Train Dispatcher	I-ETMS	Accident report	Drug test request	100% of accidents resulting in drug tests within 24 hours	Coordination between dispatch and medical teams	Y	N
1.4	Reasonable Suspicion Testing	Locomotive Engineer	Umler	Suspicious behavior report	Drug test request	95% of reasonable suspicion reports resulting in tests	Subjectivity in identifying suspicious behavior	Y	N
1.5	Test Collection and Analysis	Car Inspector (Carman)	PS Technology	Drug test request	Test results	98% accuracy in test results	Sample contamination or mislabeling	N	Y
1.6	Positive Test Follow-Up	Chief Safety Officer / VP Safety	C3RS	Positive test results	Follow-up evaluation plan	100% of positive tests followed up within 7 days	Handling sensitive information and maintaining confidentiality	Y	N
1.7	Return to Duty Evaluation	Rules Instructor / Rules Officer	EHMS	Follow-up evaluation plan	Return to duty clearance	90% of eligible employees cleared for return to duty within 30 days	Balancing safety with employee rehabilitation	Y	N
1.8	Documentation and Reporting	Train Dispatcher	TRAIN II	Test results and follow-up actions	Compliance report to regulatory bodies	100% of compliance reports submitted on time	Data entry errors affecting reporting accuracy	N	Y
1.9	Review and Audit	VP Network Planning & Operations	NetControl	Compliance reports	Audit findings and recommendations	Annual review of 50% of compliance records	Resource allocation for audits	Y	N
1.10	Continuous Improvement	Service Design / Network Planning Analyst	I-ETMS	Audit findings and recommendations	Process improvement plan	95% of audit recommendations implemented within 6 months	Resistance to change in established processes	Y	N
1.11	Training and Awareness	Rules Instructor / Rules Officer	PS Technology	Process improvement plan	Training materials and sessions	90% of employees trained annually on updated policies	Engaging all employees in training programs	N	Y
1.12	Monitoring and Evaluation	Chief Dispatcher	Umler	Training feedback and performance data	Performance evaluation report	Monthly review of 80% of employee performance metrics	Balancing monitoring with operational efficiency	Y	N

📊 KPIs & Risk Register

KPIs

100% of new hires tested within 7 days Random testing coverage of 5% per quarter 100% of accidents resulting in drug tests within 24 hours 95% of reasonable suspicion reports resulting in tests 98% accuracy in test results 100% of positive tests followed up within 7 days 90% of eligible employees cleared for return to duty within 30 days 100% of compliance reports submitted on time Annual review of 50% of compliance records 95% of audit recommendations implemented within 6 months 90% of employees trained annually on updated policies Monthly review of 80% of employee performance metrics

Key Risks

Non-compliance with drug and alcohol regulations leading to fines or operational disruptions Misidentification of reasonable suspicion, affecting employee morale and safety Positive test results not followed up in a timely manner, posing safety risks Data breaches compromising sensitive employee information Resistance to training programs impacting overall compliance

Swim Lanes

Rules Officer · 1.1, 1.6 Efficiency Testing Officer · 1.2 Train Dispatcher · 1.3, 1.8 Locomotive Engineer · 1.4 Car Inspector (Carman) · 1.5 Chief Safety Officer / VP Safety · 1.6 Rules Instructor / Rules Officer · 1.7, 1.11 VP Network Planning & Operations · 1.9 Service Design / Network Planning Analyst · 1.10, 1.12 Chief Dispatcher · 1.12

Independently compiled from public sources. Not affiliated with, sponsored by, or endorsed by Union Pacific or any other railroad. Illustrative of US Class I practice; every system, regulation, role and metric named here traces to a sourced entry in registries/.