RR-15 RR-15-04-01 — Systems Cutover Planning (TMS, CAD, PTC, car accounting)
This process documents the planning and execution of a systems cutover for key railroad operations including Train Management System (TMS), Computer-Aided Dispatch (CAD), Positive Train Control (PTC), and car accounting systems. The goal is to ensure seamless integration and operational continuity during the transition.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-15-04-01 |
|---|---|
| Domain Family | CORPORATE |
| L1 Domain | Merger & Network Integration |
| L2 Process Group | Systems Cutover Planning (TMS, CAD, PTC, car accounting) |
| Trigger | Initiation by the Integration Program Management Office (PMO) lead following a merger or significant network expansion. |
| Outcome | Successful completion results in fully integrated TMS, CAD, PTC, and car accounting systems with minimal disruption to rail operations and compliance with all relevant regulations. |
| Systems | NetControl I-ETMS Umler PS Technology EHMS TRAIN II |
| Regulatory Hooks | 49 CFR Part 232 GCOR 6.28 |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Project Initiation Meeting | Integration Program Management Office (PMO) lead | NetControl / TCS cutover precedent | Merger or network expansion proposal | Cutover project plan | Project initiation within 30 days of trigger | Resource allocation and stakeholder buy-in | Y | N |
| 1.2 | System Compatibility Assessment | Service Design / Network Planning Analyst | NetControl, I-ETMS | Cutover project plan | Compatibility report | Compatibility assessment completed within 60 days | Technical integration challenges | Y | N |
| 1.3 | Regulatory Compliance Review | Chairman, President and CEO (plan sponsor level) | NetControl, I-ETMS | Compatibility report | Compliance matrix | Regulatory compliance review completed within 45 days | Navigating complex regulatory requirements | Y | N |
| 1.4 | Training and Documentation Development | Train Dispatcher, Control Operator | NetControl, I-ETMS | Compliance matrix | Training materials and documentation | Training materials ready within 30 days | Effective training program development | Y | N |
| 1.5 | Pilot Testing | Chief Dispatcher, Yardmaster | NetControl, I-ETMS | Training materials and documentation | Pilot test report | Pilot testing completed within 60 days | Identifying and addressing system issues | Y | N |
| 1.6 | Final System Configuration | Integration Program Management Office (PMO) lead | NetControl, I-ETMS | Pilot test report | Final system configuration plan | Configuration plan finalized within 30 days | Optimizing system performance | Y | N |
| 1.7 | Go-Live Preparation | Train Dispatcher, Control Operator | NetControl, I-ETMS | Final system configuration plan | Go-live checklist | Go-live preparations completed within 10 days | Ensuring all systems are ready | Y | N |
| 1.8 | System Go-Live | Integration Program Management Office (PMO) lead | NetControl, I-ETMS | Go-live checklist | Go-live confirmation | Go-live within scheduled time frame | Smooth transition without operational disruption | Y | N |
| 1.9 | Post-Go-Live Monitoring | Train Dispatcher, Control Operator | NetControl, I-ETMS | Go-live confirmation | Monitoring report | Continuous monitoring for 30 days post-go-live | Detecting and resolving any issues promptly | Y | N |
| 1.10 | Final Review and Documentation Update | Integration Program Management Office (PMO) lead | NetControl, I-ETMS | Monitoring report | Updated system documentation | Documentation update completed within 10 days post-go-live | Maintaining accurate and up-to-date records | Y | N |
📊 KPIs & Risk Register
KPIs
Terminal dwell under 24 hours Train speed above 20 mph System uptime above 98% Training completion rate above 95% Pilot test success rate above 90%
Key Risks
Air brake test defect released to the road Regulatory non-compliance during cutover Service disruption affecting critical routes Data loss or corruption during transition Technical integration failures leading to downtime
Swim Lanes
Integration Program Management Office (PMO) lead · 1.1, 1.6, 1.8, 1.10 Service Design / Network Planning Analyst · 1.2 Chairman, President and CEO (plan sponsor level) · 1.3 Train Dispatcher, Control Operator · 1.4, 1.7, 1.9 Chief Dispatcher, Yardmaster · 1.5