RR-10 RR-10-04-02 — Bid, RFP and Shuttle Train Capacity Auctions

This process involves the bid, request for proposal (RFP), and shuttle train capacity auctions for US Class I freight railroad services. It ensures that customers receive competitive pricing and efficient transportation solutions while adhering to regulatory requirements.

🗺 BPMN Process Flow

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📋 Process Attributes

Process ID	RR-10-04-02
Domain Family	COMMERCIAL
L1 Domain	Commercial, Pricing & Customer Service
L2 Process Group	Bid, RFP and Shuttle Train Capacity Auctions
Trigger	Receipt of a new RFP or auction notice from a customer
Outcome	Successful completion results in the allocation of shuttle train capacity, signed contracts with agreed-upon rates, and readiness for service delivery.
Systems	up.com secure portal Loup Logistics Transentric NetControl I-ETMS
Regulatory Hooks	49 CFR Part 217 49 CFR Part 232 GCOR 6.28

📋 L4 Process Steps

Step	Name	Role	System	Input	Output	KPI	Pain Point / Risk	Decision?	Exception?
1.1	Initiate Auction Process	Account Manager / Sales Representative	up.com secure portal	RFP document	Auction notice	Time to initiate auction within 24 hours of RFP receipt	Delays in initiating the auction process	N	Y
1.2	Bid Preparation	Pricing / Yield Manager	Loup Logistics	Auction notice, historical data	Bid proposal	Accuracy of bid within 5% of market rates	Inaccurate cost estimation leading to non-competitive bids	N	Y
1.3	Bid Submission	Account Manager / Sales Representative	up.com secure portal	Bid proposal	Submitted bid	Time to submit bid within 72 hours of auction initiation	Late submission due to technical issues	N	Y
1.4	Auction Evaluation	VP-Loup (Loup Logistics)	Transentric	Submitted bids	Evaluation report	Time to complete evaluation within 24 hours of auction close	Errors in bid evaluation affecting final selection	Y	Y
1.5	Capacity Allocation	VP Network Planning & Operations	NetControl	Evaluation report, capacity availability data	Capacity allocation plan	Efficiency of capacity utilization above 80%	Inefficient capacity allocation leading to delays	Y	Y
1.6	Contract Negotiation	Account Manager / Sales Representative	up.com secure portal	Capacity allocation plan, customer feedback	Negotiated contract	Number of successful negotiations within 7 days	Difficulties in reaching agreement on terms	Y	Y
1.7	Service Readiness Check	Train Dispatcher	I-ETMS	Negotiated contract, service plan	Readiness report	Time to readiness check completion within 48 hours of contract signing	Delays in completing the readiness check	N	Y
1.8	Final Approval	VP Network Planning & Operations	NetControl	Readiness report, final review	Approval document	Time to approval within 24 hours of readiness check completion	Delays in obtaining final approval	Y	Y
1.9	Service Activation	Train Dispatcher	I-ETMS	Approval document, service plan	Activated service order	Time to activate service within 24 hours of approval	Delays in activating the service	N	Y
1.10	Post-Auction Review	Pricing / Yield Manager	Loup Logistics	Negotiated contract, market data	Review report	Number of successful post-auction reviews within 7 days	Inaccurate review leading to missed opportunities	Y	Y

📊 KPIs & Risk Register

KPIs

Time to initiate auction within 24 hours of RFP receipt Accuracy of bid within 5% of market rates Time to submit bid within 72 hours of auction initiation Time to complete evaluation within 24 hours of auction close Efficiency of capacity utilization above 80% Number of successful negotiations within 7 days Time to readiness check completion within 48 hours of contract signing Time to approval within 24 hours of readiness check completion Time to activate service within 24 hours of approval Number of successful post-auction reviews within 7 days

Key Risks

Delays in initiating the auction process Inaccurate cost estimation leading to non-competitive bids Late submission due to technical issues Errors in bid evaluation affecting final selection Inefficient capacity allocation leading to delays Difficulties in reaching agreement on terms Delays in completing the readiness check Delays in obtaining final approval Delays in activating the service Inaccurate review leading to missed opportunities

Swim Lanes

Account Manager / Sales Representative · 1.1, 1.3, 1.6, 1.9 Pricing / Yield Manager · 1.2, 1.10 VP-Loup (Loup Logistics) · 1.4 VP Network Planning & Operations · 1.5, 1.8 Train Dispatcher · 1.7, 1.9

Independently compiled from public sources. Not affiliated with, sponsored by, or endorsed by Union Pacific or any other railroad. Illustrative of US Class I practice; every system, regulation, role and metric named here traces to a sourced entry in registries/.