RR-13 RR-13-08-02 — Equipment Leasing and Asset Finance
This process manages the leasing and asset finance for railroad equipment, ensuring compliance with regulatory requirements and optimizing revenue through fuel surcharge programs.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-13-08-02 |
|---|---|
| Domain Family | COMMERCIAL |
| L1 Domain | Finance, Revenue Accounting & Procurement |
| L2 Process Group | Equipment Leasing and Asset Finance |
| Trigger | Initiated by a Revenue Accountant upon receiving lease agreement terms from an external financier or internal procurement request. |
| Outcome | Successful completion results in the leasing agreement being finalized, assets being properly accounted for, and ongoing monitoring of asset performance and compliance with regulatory requirements. |
| Systems | CHARM Fuel surcharge program Umler NetControl EHMS up.com customer portal |
| Regulatory Hooks | 49 CFR Part 232 GCOR |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Review Lease Agreement Terms | Revenue Accountant | CHARM | Lease agreement document | Reviewed lease terms report | Time to review lease terms under 24 hours | Complexity in interpreting financial clauses | Y | N |
| 1.2 | Calculate Fuel Surcharge | Cost Analyst (regulatory costing) | Fuel surcharge program | Lease agreement terms, fuel consumption data | Fuel surcharge calculation report | Accuracy of fuel surcharge calculation within 95% | Inaccurate fuel consumption data | N | Y |
| 1.3 | Register Equipment in Umler | Revenue Accountant | Umler | Equipment details, lease agreement terms | Registered equipment record | Time to register equipment under 48 hours | Data entry errors | N | Y |
| 1.4 | Assign Equipment to a Train | Train Dispatcher | NetControl | Registered equipment record, train schedule | Assigned equipment list | Equipment assigned within 2 hours of registration | Conflicts in train schedules | Y | N |
| 1.5 | Monitor Equipment Performance | Control Operator | EHMS | Assigned equipment list, performance metrics | Performance monitoring report | Equipment uptime above 90% | Technical issues with EHMS | Y | N |
| 1.6 | Review Regulatory Compliance | Revenue Accountant | GCOR, 49 CFR Part 232 | Performance monitoring report, regulatory requirements | Compliance review report | Regulatory compliance rate above 95% | Changing regulatory requirements | Y | Y |
| 1.7 | Adjust Fuel Surcharge if Necessary | Cost Analyst (regulatory costing) | Fuel surcharge program | Compliance review report, fuel consumption data | Adjusted fuel surcharge calculation report | Time to adjust fuel surcharge under 24 hours | Complexity in adjusting calculations | Y | N |
| 1.8 | Update Lease Agreement Terms | Revenue Accountant | CHARM | Adjusted fuel surcharge calculation report, lease agreement terms | Updated lease agreement document | Time to update lease agreement under 48 hours | Data entry errors | N | Y |
| 1.9 | Conduct Periodic Audits | Revenue Accountant | CHARM, EHMS | Lease agreement document, performance monitoring report | Audit report | Audits conducted quarterly | Resource constraints for audits | Y | N |
| 1.10 | Report to Stakeholders | Revenue Accountant | up.com customer portal, AskRail | Audit report, performance monitoring report | Stakeholder report | Time to report to stakeholders under 7 days | Data sharing issues | N | Y |
| 1.11 | Review and Optimize Fuel Surcharge Program | Cost Analyst (regulatory costing) | Fuel surcharge program | Stakeholder report, fuel consumption data | Optimized fuel surcharge program | Fuel cost savings above 5% annually | Inaccurate fuel consumption forecasting | Y | N |
| 1.12 | Finalize Lease Agreement | Revenue Accountant | CHARM | Optimized fuel surcharge program, lease agreement document | Finalized lease agreement | Time to finalize lease agreement under 30 days | Negotiation delays | N | Y |
📊 KPIs & Risk Register
KPIs
Time to review lease terms under 24 hours Accuracy of fuel surcharge calculation within 95% Equipment uptime above 90% Regulatory compliance rate above 95% Time to adjust fuel surcharge under 24 hours Time to update lease agreement under 48 hours Audits conducted quarterly Time to report to stakeholders under 7 days Fuel cost savings above 5% annually Time to finalize lease agreement under 30 days
Key Risks
Data entry errors in Umler and CHARM systems Conflicts in train schedules affecting equipment assignment Technical issues with EHMS causing performance monitoring delays Changing regulatory requirements impacting compliance review Resource constraints for conducting periodic audits
Swim Lanes
Revenue Accountant · 1.1, 1.3, 1.8, 1.9, 1.12 Cost Analyst (regulatory costing) · 1.2, 1.7, 1.11 Train Dispatcher · 1.4 Control Operator · 1.5