RR-11 RR-11-05-01 — Private and Foreign Car Handling
This process manages the handling of private and foreign cars at a US Class I freight railroad, ensuring compliance with AAR Interchange Rules and other regulations while optimizing equipment utilization and minimizing delays.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-11-05-01 |
|---|---|
| Domain Family | NETWORK & PLANNING |
| L1 Domain | Interline, Equipment & Car Management |
| L2 Process Group | Private and Foreign Car Handling |
| Trigger | Receipt of a manifest detailing private or foreign cars requiring handling at a terminal or yard. |
| Outcome | Successful completion involves the safe and efficient transfer, inspection, and settlement of private and foreign cars according to established protocols and regulatory requirements. |
| Systems | Umler CHARM TRAIN II EHMS Interline Settlement System (ISS) / Switching Settlement Data Exchange (SSDX) NetControl I-ETMS |
| Regulatory Hooks | 49 CFR Part 232 GCOR 6.28 |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Receive Manifest | Car Hire / Interline Settlement Analyst | Umler | Manifest detailing private or foreign cars | Updated Umler record | Manifest received within 1 hour of arrival | Delayed manifest receipt affecting subsequent operations | N | Y |
| 1.2 | Inspect Cars | Car Inspector (Carman) | EHMS | Private or foreign cars | Inspection report | 95% of inspections completed within 3 hours | Inaccurate inspection reports leading to re-inspections | Y | N |
| 1.3 | Update Umler Record | Equipment Registration / Umler Data Analyst | Umler | Inspection report | Updated Umler record with inspection status | 100% accurate updates within 2 hours of inspection completion | Incorrect updates causing discrepancies in equipment tracking | N | Y |
| 1.4 | Prepare for Transfer | Train Dispatcher | NetControl | Updated Umler record | Service design plan | 90% of transfers completed within 24 hours | Inefficient service design leading to delays | Y | N |
| 1.5 | Conduct Air Brake Test | Brakeman/Trainman | Wabtrax | Private or foreign cars | Air brake test report | 98% of air brake tests passed on first attempt | Defective brakes released to the road causing safety hazards | Y | Y |
| 1.6 | Transfer Cars | Locomotive Engineer | I-ETMS | Service design plan | Train movement log | Average train speed above 20 mph during transfer | Slow-moving trains causing delays | N | Y |
| 1.7 | Settle Accounts | Car Hire / Interline Settlement Analyst | Interline Settlement System (ISS) / Switching Settlement Data Exchange (SSDX) | Train movement log | Settlement report | 95% of settlements completed within 48 hours | Delayed settlements affecting cash flow | Y | N |
| 1.8 | Update CHARM Record | Car Hire / Interline Settlement Analyst | CHARM | Settlement report | Updated CHARM record | 100% accurate updates within 24 hours of settlement completion | Incorrect updates causing discrepancies in accounting | N | Y |
| 1.9 | Review and Adjust | VP Network Planning & Operations | TRAIN II | Settlement report, Umler record | Adjusted service plan | 90% of adjustments made within 7 days of review | Inefficient adjustments leading to ongoing delays | Y | N |
| 1.10 | Final Inspection | Car Inspector (Carman) | EHMS | Private or foreign cars after transfer | Final inspection report | 95% of final inspections completed within 2 hours | Inaccurate final inspections leading to re-inspections | Y | N |
| 1.11 | Update Umler Record Again | Equipment Registration / Umler Data Analyst | Umler | Final inspection report | Updated Umler record with final status | 100% accurate updates within 2 hours of final inspection completion | Incorrect updates causing discrepancies in equipment tracking | N | Y |
| 1.12 | Close Process | Car Hire / Interline Settlement Analyst | Interline Settlement System (ISS) / Switching Settlement Data Exchange (SSDX) | Final inspection report, updated Umler record | Closed process record | 100% of processes closed within 24 hours of final inspection | Open processes causing ongoing tracking issues | N | Y |
📊 KPIs & Risk Register
KPIs
Manifest received within 1 hour of arrival 95% of inspections completed within 3 hours 100% accurate updates within 2 hours of inspection completion 90% of transfers completed within 24 hours 98% of air brake tests passed on first attempt Average train speed above 20 mph during transfer 95% of settlements completed within 48 hours 100% accurate updates within 24 hours of settlement completion 90% of adjustments made within 7 days of review 95% of final inspections completed within 2 hours 100% accurate updates within 2 hours of final inspection completion 100% of processes closed within 24 hours of final inspection
Key Risks
Air brake test defect released to the road Inaccurate inspection reports leading to re-inspections Incorrect updates causing discrepancies in equipment tracking Inefficient service design leading to delays Slow-moving trains causing delays Delayed settlements affecting cash flow Incorrect updates causing discrepancies in accounting Inefficient adjustments leading to ongoing delays
Swim Lanes
Car Hire / Interline Settlement Analyst · 1.1, 1.7, 1.8, 1.12 Equipment Registration / Umler Data Analyst · 1.3, 1.11 Car Inspector (Carman) · 1.2, 1.10 Train Dispatcher · 1.4 Locomotive Engineer · 1.6 VP Network Planning & Operations · 1.9