RR-13 RR-13-07-01 — Materials, Supply Chain and Warehousing
This process manages the procurement and accounting of materials for supply chain operations in a US Class I freight railroad, ensuring compliance with regulatory standards and optimizing cost efficiency.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-13-07-01 |
|---|---|
| Domain Family | COMMERCIAL |
| L1 Domain | Finance, Revenue Accounting & Procurement |
| L2 Process Group | Materials, Supply Chain and Warehousing |
| Trigger | Initiation by Revenue Accountant upon receipt of monthly fuel surcharge calculation from STB. |
| Outcome | Successful completion results in accurate material procurement, cost allocation, and timely revenue accounting for supply chain operations. |
| Systems | NetControl I-ETMS Umler EHMS CHARM car hire accounting TRAIN II Interline Settlement System (ISS) / Switching Settlement Data Exchange (SSDX) / Car Hire Data Exchange (CHDX) Wayside defect detector network (hot bearing / wheel impact / acoustic) Machine Vision portals |
| Regulatory Hooks | 49 CFR Part 232 GCOR 6.28 49 CFR Part 1180 49 CFR Part 217 49 CFR Part 220 |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Review Fuel Surcharge Calculation | Revenue Accountant | Fuel surcharge program; ARC (Average Revenue per Car) | STB fuel surcharge calculation decision | Internal review report | Accuracy of fuel surcharge calculation | Inaccurate STB data affecting cost allocation | Y | N |
| 1.2 | Update Material Procurement Plan | Cost Analyst (regulatory costing) | NetControl; I-ETMS | Internal review report | Updated procurement plan | Procurement lead time reduction | Delayed material delivery affecting operations | Y | N |
| 1.3 | Register Equipment in Umler | Service Design / Network Planning Analyst | Umler | New equipment details | Registered equipment record | Equipment registration accuracy | Missing or incorrect equipment data | N | Y |
| 1.4 | Monitor Equipment Health | Locomotive Engineer; Car Inspector (Carman) | EHMS | Equipment health status | Health report | Equipment downtime reduction | Undetected equipment issues leading to delays | Y | N |
| 1.5 | Update Interline Settlement System | VP Network Planning & Operations | Interline Settlement System (ISS) / Switching Settlement Data Exchange (SSDX) / Car Hire Data Exchange (CHDX) | Updated procurement plan | Settlement data update | Settlement accuracy | Incorrect settlement data affecting revenue | Y | N |
| 1.6 | Review Wayside Defects | Track Inspector | Wayside defect detector network (hot bearing / wheel impact / acoustic) | Defect detection data | Defect report | Defect resolution time | Undetected defects causing derailments | Y | N |
| 1.7 | Update Terminal Operations | Yardmaster; Switchman/Switch Foreman | NetControl; I-ETMS | Defect report | Updated terminal operations plan | Terminal dwell under 24 hours | Extended terminal dwell affecting service | N | Y |
| 1.8 | Review Train Speeds | Train Dispatcher; Control Operator | I-ETMS | Train speed data | Speed review report | Train speed above 20 mph | Slow train speeds affecting on-time performance | Y | N |
| 1.9 | Update Car Hire Accounting | Revenue Accountant | CHARM car hire accounting | Speed review report | Updated car hire record | Car hire accuracy | Incorrect car hire data affecting revenue | Y | N |
| 1.10 | Review Machine Vision Data | Conductor; Brakeman/Trainman | Machine Vision portals | Vision portal data | Data review report | Data accuracy | Inaccurate vision data affecting operations | Y | N |
| 1.11 | Update Network Planning | Service Design / Network Planning Analyst | NetControl; I-ETMS | Data review report | Updated network plan | Network efficiency improvement | Inefficient network planning affecting service | N | Y |
| 1.12 | Finalize Revenue Accounting | Revenue Accountant | TRAIN II; CHARM car hire accounting | Updated network plan | Final revenue report | Revenue accuracy | Incorrect revenue data affecting financial reporting | Y | N |
📊 KPIs & Risk Register
KPIs
Terminal dwell under 24 hours Train speed above 20 mph Equipment downtime reduction Defect resolution time Network efficiency improvement Revenue accuracy Procurement lead time reduction Accuracy of fuel surcharge calculation Car hire accuracy Data accuracy
Key Risks
Air brake test defect released to the road Inaccurate STB data affecting cost allocation Delayed material delivery affecting operations Undetected equipment issues leading to delays Incorrect settlement data affecting revenue Undetected defects causing derailments Extended terminal dwell affecting service Slow train speeds affecting on-time performance Incorrect car hire data affecting revenue Inaccurate vision data affecting operations Inefficient network planning affecting service Incorrect revenue data affecting financial reporting
Swim Lanes
Revenue Accountant · 1.1, 1.9, 1.12 Cost Analyst (regulatory costing) · 1.2 Service Design / Network Planning Analyst · 1.3, 1.11 VP Network Planning & Operations · 1.5 Locomotive Engineer; Car Inspector (Carman) · 1.4 Track Inspector · 1.6 Yardmaster; Switchman/Switch Foreman · 1.7 Train Dispatcher; Control Operator · 1.8 Conductor; Brakeman/Trainman · 1.10