RR-07 RR-07-01-01 — Operating Rules Administration (GCOR)
This process involves the administration of operating rules for a US Class I freight railroad, ensuring compliance with GCOR and other relevant regulations. It includes rule enforcement, training, reporting, and continuous improvement.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-07-01-01 |
|---|---|
| Domain Family | CORPORATE |
| L1 Domain | Safety & Regulatory Compliance |
| L2 Process Group | Operating Rules Administration (GCOR) |
| Trigger | Initiated by the Chief Safety Officer or VP Safety upon identification of non-compliance or need for rule updates based on operational feedback and regulatory changes. |
| Outcome | Successful completion ensures all operating rules are up-to-date, employees are trained, and compliance is maintained across the railroad network. |
| Systems | GCOR C3RS NetControl I-ETMS EHMS CloudMoyo Crew Management Wabtrax EMP and UMAX container fleets Interline Settlement System (ISS) Car Hire Data Exchange (CHDX) |
| Regulatory Hooks | 49 CFR Part 232 GCOR 49 CFR Part 1180 49 CFR Part 217 AAR Interchange Rules (Rule 88 and related) |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Review GCOR for Updates | Rules Officer | GCOR | Current version of GCOR | Updated version of GCOR with revisions | Number of rule updates per quarter | Keeping up with frequent regulatory changes | Y | N |
| 1.2 | Identify Non-Compliance Issues | Rules Instructor | C3RS | Close call reports from C3RS | List of non-compliance issues | Number of non-compliance issues identified per month | Accurate identification and reporting of close calls | Y | Y |
| 1.3 | Conduct Rule Training Sessions | Rules Instructor | NetControl | Updated GCOR and non-compliance issues list | Training session records | Number of training sessions per quarter | Ensuring all employees attend and understand the rules | N | Y |
| 1.4 | Review Train Dispatching Procedures | Train Dispatcher | I-ETMS | Dispatch logs from I-ETMS | Procedural review report | Number of procedural reviews per year | Improving dispatch efficiency and safety | Y | N |
| 1.5 | Inspect Locomotives for Compliance | Locomotive Engineer | EHMS | Locomotive inspection checklist | Inspection report | Number of locomotives inspected per month | Ensuring all locomotives meet safety standards | Y | Y |
| 1.6 | Update Crew Management Records | Chief Dispatcher | CloudMoyo Crew Management | Crew performance data | Updated crew management records | Number of crew records updated per quarter | Maintaining accurate and up-to-date crew information | N | Y |
| 1.7 | Review Track Geometry Data | Track Inspector | Wabtrax | Track geometry data from Wabtrax | Track condition report | Number of track inspections per year | Identifying and addressing track issues promptly | Y | N |
| 1.8 | Analyze Wayside Defect Detector Data | Control Operator | Wayside defect detector network | Defect data from wayside detectors | Defect analysis report | Number of defects detected per month | Responding to and resolving track defects | Y | Y |
| 1.9 | Review Intermodal Container Fleet | VP Network Planning & Operations | EMP and UMAX container fleets | Container fleet status reports | Fleet review report | Number of containers inspected per quarter | Ensuring container safety and compliance | Y | N |
| 1.10 | Update Interline Settlement Data | Service Design / Network Planning Analyst | Interline Settlement System (ISS) | Settlement data from ISS | Updated settlement records | Number of settlement updates per month | Accurate and timely interline settlements | N | Y |
| 1.11 | Review Car Hire Data Exchange | Car Inspector (Carman) | Car Hire Data Exchange (CHDX) | Car hire data from CHDX | Car hire review report | Number of car reviews per quarter | Ensuring proper car hiring and compliance | Y | N |
| 1.12 | Report Compliance Status to CEO | Chief Safety Officer / VP Safety | up.com customer portal | Compliance review data | Compliance status report | Number of compliance reports submitted per year | Providing accurate and timely compliance information to senior management | N | Y |
📊 KPIs & Risk Register
KPIs
Number of rule updates per quarter Number of non-compliance issues identified per month Number of training sessions per quarter Number of procedural reviews per year Number of locomotives inspected per month Number of crew records updated per quarter Number of track inspections per year Number of defects detected per month Number of containers inspected per quarter Number of settlement updates per month Number of car reviews per quarter Number of compliance reports submitted per year
Key Risks
Non-compliance with GCOR leading to safety incidents Inaccurate reporting of close calls affecting rule enforcement Employee non-attendance or misunderstanding of rules during training sessions Improper dispatch procedures causing delays or accidents Defective locomotives released to the road compromising safety Outdated crew management records leading to operational inefficiencies Track defects not identified and addressed promptly Intermodal containers not inspected properly affecting cargo safety Inaccurate interline settlements impacting financial performance Car hire data errors causing delays or compliance issues
Swim Lanes
Rules Officer · 1.1, 1.2 Rules Instructor · 1.3, 1.4 Train Dispatcher · 1.5, 1.6 Locomotive Engineer · 1.7, 1.8 Chief Dispatcher · 1.9, 1.10 Control Operator · 1.11, 1.12