RR-13 RR-13-07-02 — Materials, Supply Chain and Warehousing
This process involves the procurement and management of materials, supply chain, and warehousing for a US Class I freight railroad, focusing on fuel surcharge calculations and revenue accounting.
🗺 BPMN Process Flow
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📋 Process Attributes
| Process ID | RR-13-07-02 |
|---|---|
| Domain Family | COMMERCIAL |
| L1 Domain | Finance, Revenue Accounting & Procurement |
| L2 Process Group | Materials, Supply Chain and Warehousing |
| Trigger | Initiation of a new train schedule or change in rail operations that affects material requirements. |
| Outcome | Successful completion ensures accurate fuel surcharge application, efficient material procurement, and effective supply chain management, leading to optimized revenue and cost control. |
| Systems | Fuel surcharge program; ARC (Average Revenue per Car) NetControl (service design use) I-ETMS (Interoperable Electronic Train Management System) Umler (Universal Machine Language Equipment Register) EHMS (Equipment Health Management System) CHARM (Car Hire Accounting Rate Master) |
| Regulatory Hooks | 49 CFR Part 232 GCOR |
📋 L4 Process Steps
| Step | Name | Role | System | Input | Output | KPI | Pain Point / Risk | Decision? | Exception? |
|---|---|---|---|---|---|---|---|---|---|
| 1.1 | Fuel Surcharge Calculation Initiation | Revenue Accountant | Fuel surcharge program; ARC (Average Revenue per Car) | Train schedule and operational data | Fuel surcharge calculation report | Accuracy of fuel surcharge calculations | Inaccurate fuel consumption data leading to miscalculations. | Y | N |
| 1.2 | Review and Approval of Fuel Surcharge Report | Cost Analyst (regulatory costing) | Fuel surcharge program; ARC (Average Revenue per Car) | Fuel surcharge calculation report | Approved fuel surcharge report | Timeliness of review and approval process | Delays in approving the fuel surcharge leading to financial discrepancies. | Y | Y |
| 1.3 | Material Procurement Request | Service Design / Network Planning Analyst | NetControl (service design use) | Approved fuel surcharge report and operational needs | Material procurement request form | Lead time for material procurement | Inadequate inventory leading to delays in train operations. | N | Y |
| 1.4 | Material Procurement Approval | VP Network Planning & Operations | NetControl (service design use) | Material procurement request form | Approved material procurement order | Efficiency of procurement approval process | Slow decision-making in approving procurement orders. | Y | N |
| 1.5 | Material Dispatch and Delivery | Train Dispatcher | I-ETMS (Interoperable Electronic Train Management System) | Approved material procurement order | Dispatch confirmation | On-time delivery of materials | Delays in material delivery affecting train schedules. | N | Y |
| 1.6 | Material Inventory Update | Yardmaster | Umler (Universal Machine Language Equipment Register) | Dispatch confirmation | Updated inventory record | Accuracy of inventory records | Incorrect inventory updates leading to stockouts. | N | N |
| 1.7 | Revenue Accounting for Materials | Revenue Accountant | CHARM (Car Hire Accounting Rate Master) | Updated inventory record and operational data | Revenue accounting report | Accuracy of revenue accounting | Inaccurate revenue reporting affecting financial planning. | Y | N |
| 1.8 | Review and Approval of Revenue Report | Cost Analyst (regulatory costing) | CHARM (Car Hire Accounting Rate Master) | Revenue accounting report | Approved revenue report | Timeliness of review process | Delays in approving revenue reports leading to financial mismanagement. | Y | Y |
| 1.9 | Material Usage Tracking | Locomotive Engineer | EHMS (Equipment Health Management System) | Approved revenue report | Usage tracking data | Efficiency of material usage | Inefficient material usage leading to increased costs. | N | Y |
| 1.10 | Material Usage Review | Service Design / Network Planning Analyst | EHMS (Equipment Health Management System) | Usage tracking data | Usage review report | Effectiveness of material usage review | Inadequate reviews leading to continued inefficiencies. | Y | N |
| 1.11 | Adjustment of Material Procurement | VP Network Planning & Operations | NetControl (service design use) | Usage review report | Adjusted material procurement order | Optimization of material procurement | Inability to adjust procurement based on usage reviews. | Y | Y |
| 1.12 | Final Review and Closure | Revenue Accountant | CHARM (Car Hire Accounting Rate Master) | Adjusted material procurement order | Closed process record | Completeness of final review | Incomplete closure leading to ongoing discrepancies. | Y | N |
📊 KPIs & Risk Register
KPIs
Accuracy of fuel surcharge calculations Timeliness of review and approval process Lead time for material procurement Efficiency of procurement approval process On-time delivery of materials Accuracy of inventory records Accuracy of revenue accounting Timeliness of review process Efficiency of material usage Effectiveness of material usage review Optimization of material procurement Completeness of final review
Key Risks
Inaccurate fuel consumption data leading to miscalculations. Delays in approving the fuel surcharge leading to financial discrepancies. Inadequate inventory leading to delays in train operations. Slow decision-making in approving procurement orders. Delays in material delivery affecting train schedules. Incorrect inventory updates leading to stockouts. Inaccurate revenue reporting affecting financial planning. Delays in approving revenue reports leading to financial mismanagement. Inefficient material usage leading to increased costs. Inadequate reviews leading to continued inefficiencies. Inability to adjust procurement based on usage reviews. Incomplete closure leading to ongoing discrepancies.
Swim Lanes
Revenue Accountant · 1.1, 1.7, 1.8, 1.12 Cost Analyst (regulatory costing) · 1.2, 1.8 Service Design / Network Planning Analyst · 1.3, 1.9, 1.10 VP Network Planning & Operations · 1.4, 1.11 Train Dispatcher · 1.5 Yardmaster · 1.6 Locomotive Engineer · 1.9