RR-06 RR-06-07-01 — PTC Wayside Assets and Subdivision Track Data File Management

This process manages the maintenance, update, and validation of Positive Train Control (PTC) wayside assets and subdivision track data files for a US Class I freight railroad. It ensures compliance with regulatory requirements and supports safe and efficient rail operations.

🗺 BPMN Process Flow

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📋 Process Attributes

Process ID	RR-06-07-01
Domain Family	OPERATIONS
L1 Domain	Engineering: Track, Structures & Signals
L2 Process Group	PTC Wayside Assets and Subdivision Track Data File Management
Trigger	Initiated by a Track Supervisor upon detection of issues in PTC wayside assets or changes in the track layout that require updates to the data files.
Outcome	Successful completion results in accurate, up-to-date PTC wayside asset and subdivision track data files, ensuring safe train operations and compliance with regulations.
Systems	NetControl I-ETMS PTC Back Office Server (BOS) Umler EHMS
Regulatory Hooks	49 CFR Part 213 49 CFR Part 236, Subpart I GCOR 6.28

📋 L4 Process Steps

Step	Name	Role	System	Input	Output	KPI	Pain Point / Risk	Decision?	Exception?
1.1	Identify Issues or Changes	Track Supervisor	NetControl	Track inspection reports, maintenance logs	Issue report	Number of identified issues within 24 hours	Delayed identification of critical track issues	Y	N
1.2	Prioritize Issues	Track Supervisor	NetControl	Issue report	Prioritized issue list	Issues prioritized within 48 hours	Overlooking critical issues due to poor prioritization	Y	N
1.3	Assign Maintenance Tasks	Track Supervisor	NetControl	Prioritized issue list	Maintenance task assignments	Tasks assigned within 24 hours of prioritization	Inefficient assignment leading to delayed maintenance	Y	N
1.4	Perform Maintenance	Assistant Foreman (track)	Umler, EHMS	Maintenance task assignments	Maintenance logs	95% completion rate of maintenance tasks within 7 days	Equipment failure due to improper maintenance	N	Y
1.5	Update Data Files	PTC Field Engineer / PTC Technician	I-ETMS, PTC Back Office Server (BOS)	Maintenance logs	Updated PTC data files	Data file updates completed within 3 days of maintenance	Inaccurate data leading to operational disruptions	Y	N
1.6	Validate Data Files	PTC Field Engineer / PTC Technician	I-ETMS, PTC Back Office Server (BOS)	Updated PTC data files	Validation report	98% accuracy rate in validation reports	Errors in data files causing safety risks	Y	N
1.7	Review Validation Reports	Track Supervisor	NetControl, I-ETMS	Validation report	Approval or rejection of data files	Data file approval rate within 24 hours of validation	Delayed approval leading to operational delays	Y	N
1.8	Deploy Updated Data Files	PTC Field Engineer / PTC Technician	I-ETMS, PTC Back Office Server (BOS)	Approved data files	Deployment logs	90% successful deployment rate within 48 hours of approval	Data file deployment failures causing system downtime	N	Y
1.9	Monitor Deployment	Track Supervisor	NetControl, I-ETMS	Deployment logs	Monitoring report	Continuous monitoring of deployed data files	Undetected issues in deployed data files	N	Y
1.10	Report Findings	Track Supervisor	NetControl, I-ETMS	Monitoring report	Operational report	Monthly reporting of operational findings	Lack of comprehensive reporting	N	N
1.11	Review and Improve	Chief Engineer / VP Engineering	NetControl, I-ETMS	Operational report	Improvement plan	90% implementation rate of improvement plans within 6 months	Ineffective implementation of improvement plans	Y	N
1.12	Close Process	Track Supervisor	NetControl, I-ETMS	Improvement plan	Process closure documentation	Process closure within 7 days of improvement plan implementation	Delayed process closure	N	Y

📊 KPIs & Risk Register

KPIs

Number of identified issues within 24 hours Issues prioritized within 48 hours Tasks assigned within 24 hours of prioritization 95% completion rate of maintenance tasks within 7 days Data file updates completed within 3 days of maintenance 98% accuracy rate in validation reports Data file approval rate within 24 hours of validation 90% successful deployment rate within 48 hours of approval Continuous monitoring of deployed data files Monthly reporting of operational findings 90% implementation rate of improvement plans within 6 months Process closure within 7 days of improvement plan implementation

Key Risks

Inaccurate data leading to operational disruptions Errors in data files causing safety risks Data file deployment failures causing system downtime Undetected issues in deployed data files Lack of comprehensive reporting Ineffective implementation of improvement plans Delayed process closure

Swim Lanes

Track Supervisor · 1.1, 1.2, 1.3, 1.7, 1.10 Assistant Foreman (track) · 1.4 PTC Field Engineer / PTC Technician · 1.5, 1.6, 1.8 Chief Engineer / VP Engineering · 1.11

Independently compiled from public sources. Not affiliated with, sponsored by, or endorsed by Union Pacific or any other railroad. Illustrative of US Class I practice; every system, regulation, role and metric named here traces to a sourced entry in registries/.